Date: 01 November 2024
The School of Water Governance (SWAG) values your privacy and is committed to protecting your personal data. This privacy policy explains how we handle your personal data and safeguard your privacy when using our website and services.
Who is responsible for processing my personal data?
The School of Water Governance, managed by Vrije Universiteit Amsterdam and The Water Agency, in collaboration with IHE Delft Institute for Water Education, is responsible for processing your personal data. Each partner organization involved in SWAG is independently responsible for data processing under this privacy statement.
What personal data will be processed?
We may process the following categories of personal data:
- Name
- Contact details
- Information provided during account creation or registration for courses
- Website usage data
For what purposes are my personal data processed?
Your personal data will be processed for the following purposes:
- To manage and provide access to courses and content on the SWAG platform.
- To communicate updates, newsletters, and educational resources.
- To optimize website functionality and improve user experience.
- For internal security and compliance with applicable legal obligations.
The legal grounds for processing your data include:
- Pursuing our legitimate interests, such as managing the platform and improving services.
- Performing a contract to which you are a party (e.g., course registration).
- Complying with legal obligations.
- Based on your consent, which you can withdraw at any time.
Who has access to my personal data?
Access to your personal data is restricted to authorized employees of SWAG’s managing organizations, including those involved in course administration, IT management, and communications. Only staff who need access to fulfill their duties will have access to your data.
Will my personal data be shared with third parties?
We may share your personal data with third-party service providers who assist with IT, course management, and communications. We ensure that any third-party processors comply with data protection laws by entering into data processing agreements with them. Your data may also be shared with public bodies if legally required.
Will my personal data be transferred outside of the European Economic Area (EEA)?
If your personal data is transferred outside the EEA, we will ensure that appropriate safeguards are in place, such as standard contractual clauses under GDPR, to protect your data. You can request details about these safeguards by contacting us.
How long will my personal data be retained?
Your personal data will be retained only as long as necessary to fulfill the purposes mentioned above, unless a longer retention period is required by law. You can request further information about specific retention periods by contacting us.
How will my personal data be secured?
We take appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or unlawful processing.
Who can I contact with questions about the processing of my personal data?
For questions about data processing or privacy rights, you can contact us at: privacy@theschoolofwatergovernance.net.
How can I exercise my privacy rights?
Under the GDPR, you have the right to:
- Access your personal data
- Correct inaccuracies in your data
- Request deletion of your data
To exercise these rights, please contact us at: privacy@theschoolofwatergovernance.net.
You may be asked to verify your identity when making a request. If you are dissatisfied with how your data is handled, you have the right to file a complaint with the relevant supervisory authority.